Compliance Requirements

Understand your obligations to maintain active registration status

ANNUAL OBLIGATIONS

Stay Compliant, Stay Active

Meeting these requirements ensures your society maintains good standing with the registry

Annual Returns

Submit comprehensive annual returns within 6 months of your financial year end, including:

  • Updated member list with status
  • Complete financial statements
  • Activity and operations report
  • Management committee details
Deadline: Within 6 months of financial year end
Financial Audits

Societies exceeding K50,000 annual revenue must submit audited financial statements:

  • Independent auditor's report
  • Balance sheet and income statement
  • Cash flow statements
  • Notes to financial statements
Required: For societies with revenue > K50,000
AGM Minutes

Annual General Meeting documentation and submission requirements:

  • AGM must be held annually
  • Minutes submitted within 30 days
  • Include attendance and resolutions
  • Officer elections documented
Deadline: 30 days after AGM
Renewal Fees

Annual registration renewal and fee payment requirements:

  • Pay annual renewal fee of K300
  • Payment before renewal deadline
  • Online payment options available
  • Receipt issued immediately
Fee: K300 annually

Compliance Checklist

Use this checklist to ensure you meet all requirements

Monthly Tasks

Update member records and contributions
Record all financial transactions
Maintain meeting minutes
Update contact information

Annual Tasks

Conduct Annual General Meeting
Submit annual returns and financial statements
Pay annual renewal fees
Update officer and member lists
Non-Compliance Penalties

Failure to meet compliance requirements may result in:

  • Late fees and penalties
  • Suspension of registration
  • Inability to conduct official business
  • Potential deregistration
  • Legal consequences for officers

Need Compliance Assistance?

Our team is ready to help you stay compliant and maintain good standing

Contact Support Access Portal